Privacy Policy

1. Who we are

This privacy policy explains how Amaravati Communications Pvt. Ltd.("we" or "us") collects, uses, and protects personal information when you use our ad request portal, AdAmara—whether for personal or business use.

2. Information we collect

We collect information in the following categories:

• Ad request details: name, email, department, phone number, ad type, purpose, target audience, desired placement, budget, timelines, instructions, and other information you choose to provide in the request form.
• Account and authentication data (admins): email address and basic identifiers needed to authenticate and manage administrator access.
• Images you upload: small reference images (such as logos, layouts, or mocks) that you attach to an ad request. These images are stored in our database in a lightweight encoded format and are visible to authorized admin users reviewing your request.
• Usage and technical data: basic log and device information such as browser type, approximate time of access, and pages visited, which may be captured by our hosting and logging providers.

3. How we use your information

We use the information we collect to:

• Receive, review, and manage ad requests submitted through the portal.
• Communicate with you about your requests, including confirmations, clarifications, and status updates.
• Support internal planning, workflows, reporting, and quality improvement of our communications and creative processes.
• Maintain the security, integrity, and performance of the application, including monitoring for abuse.
• Comply with legal obligations and respond to lawful requests from authorities.

4. Legal bases for processing

Where applicable, we rely on one or more of the following legal bases to process your personal information: (i) your consent, (ii) performance of a task carried out in the course of our legitimate organizational functions, and/or (iii) our legitimate interests in operating an efficient ad request and approvals process, balanced against your privacy rights.

5. How we share information

We do not sell your personal information. We may share it in limited circumstances:

• With internal teams and authorized staff within Amaravati Communications Pvt. Ltd. who need access to process and approve ad requests.
• With service providers and vendors who host the application, provide infrastructure, or support our operations (for example, cloud hosting and email providers), subject to appropriate confidentiality and data-protection commitments.
• When required by law, regulation, legal process, or governmental request, or to protect our rights, users, or the security of the service.

6. Data storage and retention

Ad request records, including contact details and any uploaded images, are stored in our cloud database environment. We retain this information for as long as needed to:

• Process and track the underlying request.
• Maintain appropriate records of communications and creative work for operational, audit, or legal purposes.
• Comply with applicable retention requirements under law or internal policy, after which data may be deleted or aggregated/anonymized.

7. Your choices and rights

Depending on applicable law, you may have rights regarding your personal information, such as the right to:

• Request access to the personal information we hold about you.
• Request corrections if your information is inaccurate or incomplete.
• Request deletion of certain information, subject to our legal and operational obligations.
• Object to or request restriction of certain processing activities.

To exercise any of these rights or to raise a question about privacy, please contact us using the details provided on the Contact page or through your usual Amaravati Communications point of contact.

8. Security

We use reasonable technical and organizational measures to protect personal information within our control. However, no system can be completely secure, and we cannot guarantee absolute security of data transmitted to or stored in this application.

9. Children's privacy

This portal is intended for use by adults (for personal or business ad requests) and is not directed to children. We do not knowingly collect personal information from children.

10. Changes to this policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we do, we will update the "Last updated" date at the top of this page. Your continued use of the portal after any changes take effect will constitute your acknowledgement of the updated policy.